FEMA Public Assistance Forms & Training
This site provides helpful tools and resources for managing FEMA Public Assistance (PA) grants. Access quick links to forms, job aids, training videos, and FEMA guidance, all designed to support applicants in documenting costs, tracking project activities, and meeting program requirements.
Public Assistance Forms
Activity Report (Instructions and Job Aid [PDF, 605 KB])
Daily log to track hours worked, tasks completed, and locations during emergency response.
Contract Summary [PDF, 138 KB]
Summary of contractor/vendor work and invoices.
Equipment and Material Log (Instructions and Job Aid [PDF, 480 KB])
Tracks equipment use and disaster-related material purchases.
FEMA Documentation Guide [PDF, 134 KB]
Overview of documents FEMA may use or request after a disaster.
Fringe Benefit Form [PDF, 20.3 MB]
Use to calculate employee fringe benefit rates (regular and overtime) for labor claims.
Labor-Backfill Roster [PDF, 156 KB]
Tracks employee work hours and identifies backfill staff.
Leaner-Hanger Summary [PDF, 108 KB]
Tracks trees and stumps needing removal, with space for photos and site info.
Load Ticket [PDF, 122 KB] (Instructions and Job Aid [PDF, 282 KB])
Records debris loads and transport details to collection sites.
Monitor Log [PDF, 73.3 KB]
Used by debris monitors to track debris and truck information.
Mutual Aid Summary [PDF, 124 KB]
Record of costs and hours for assistance from mutual aid partners.
Right of Entry [PDF, 215 KB]
Form completed by homeowners that allows access to private property for debris removal or demolition.
Truck Certification [PDF, 123 KB] (Instructions and Job Aid [PDF, 668 KB])
Details truck info and capacity for debris hauling.
Public Assistance Training
Video presenting the basics of the PA program
Debris Stinks! [PDF, 1.7 MB]
Presentation on policies and requirements of debris removal and disposal.
Procurement & Contracting [PDF, 1.1 MB]
Presentation on FEMA requirements for procurement and contracts.
FEMA Guides
Public Assistance Program and Policy Guide (PAPPG) – Version 5
FEMA’s main guide on rules, eligibility, and requirements for Public Assistance grants.
Public Assistance Program and Policy Guide (PAPPG) – Version 4
Prior Version: FEMA’s main guide on rules, eligibility, and requirements for Public Assistance grants.
Procurement Disaster Assistance Team (PDAT) Field Manual
Quick reference on proper procurement practices for FEMA-funded